GATA BOARD OF DIRECTORS MEETING MINUTES OF FEBRUARY 9, 2013
Place: Brewer Community Complex
Attendees: Howard Green, Ann, Mendelsen, Cynthia, Chuck, Shannon Bernhardt, Marsha Lusby, Mike Lusby, Trentsie Williams
Introduction made to recognize new Board Member-Trentsie Williams. Howard note that Trentsie would be willing to serve as Secretary. Chuck made motion to nominate Trentsie as Secretary. Cynthia seconded the motion. None opposed the nomination.
Introduction made to recognize new Junior Team Tennis Coordinator-Shannon Bernhardt. Shannon will take over all of the JTT duties; Howard will continue to support programs with clinics and being a coach. Mike Lusby made motion to nominate Shannon and Ann M. second the motion. None opposed the nomination.
Howard then reviewed the activities and events from 2012. Most notable accomplishments of the year was the tennis equipment given to Springfield Elementary. The equipment included 2 nets, 20 racquets, 20 cases of balls. Howard was working on a date to drop off the equipment. Also noted a correction that the Gatewood 6.5 seniors would be attending Sectionals. It was also noted that Mr. Green was the USTA SC Volunteer of the Year Award; Savannah Lakes were Sectional Champions and are headed to Nationals; Gatewood 7.5 Men’s Combo team also headed to Sectionals. GATA CTA also involved with introducing tennis to Morris Chapel Baptist Church Girl Scout Troop. 1 hour sessions on Wednesdays, providing all equipment and volunteer time. SCTPF donation of $200.00 also given again this year as in the past. Howard will continue to reach out to the Laurens area tennis players.
Ms. Mendelsen stated the ending balance for 12/31/12 was $1,114.21. The majority of income received for the association was from grants. Any fundraising efforts have previously been geared towards the Adult League. The Board then reviewed the 2013 proposed budget- Total revenue $3,157.00 and total expenses -$3,090.00. Motion made to approve the budget by Marsha and seconded by Cynthia. None opposed. Ann Mendlesen to register CTA with USTA for 5 year membership prior to 2/28/13. The CTA liability insurance has already been submitted and is current.
Marsha then gave the Board an update on the website. There was discussion regarding getting any events turned in a timely manner. It was also discussed that there needs to be an increased efforts in getting players to go to the website. Also, it was suggested to possibly have a Facebook page as another way to communicate.
Shannon gave an update on JTT for Spring 2013. She indictaed that she is working on the dates for the season and the play date schedule. She reported that the play dates have not been well attended in the past. Cynthia suggested making the play dates in tournament format to keep the kids engaged. This sugeestion was well received and to be be considered.
Possible events for 2013 were discussed. Adult League is under way. Ray Nelson, LLC was not in attendance at the meeting due to a prior commitment. Howard reported briefly that the Adult League saw an 18% growth in 2012 compared to 2011. A new 2.5 Womens team will be playing out of the civic center. Some discussion regarding a GATA Sponsored Club Championships. Mike expressed some concern about seniors playing in the adult division. That was taken into consideration and the Club Championships will be further developed and discussed in the next meeting.
Next meeting scheduled for March 12, 2013. USTA SC will be in attendance at the meeting.